This is a topic that seems to crop up more and more now given that Xerte is so well established in many organisations with lots of staff and even students authoring Xerte projects and in a way is a good problem to have because it often reflects wider and more effective use. However all those users and their projects can mean ever increasing storage requirements especially if those users don’t manage their projects and remove unused media and other files no longer required.
The good news this is a quick and easy process for users to undertake and will help when authoring and exporting too. For an example see the embedded video below or the text instructions below the video.
Often during authoring of Xerte projects we try different media and other ‘uploaded’ files until we are happy with how our project looks and works and it’s very quick and easy to do so which is great! However it’s also all too easy to just leave previous and unused files in place taking up unnecessary space on the server and in our projects, which has an impact on export size too.
In recent versions of Xerte we can see the overall size of a project in the ‘Project Details’ pane and here we see an example which is currently 40.06MB in size but can quickly and easily be reduced.
- With the project select in the workspace click the properties icon.
- Select the Media and quota tab
- and click the delete symbol alongside any files shown as ‘Not in use’ that we know we don’t need in this particular project now or in future.
- You can view the current project size at the bottom of the media and quota list and this is also updated in the ‘Project details’ pane which now shows the project is reduced to 20.9MB so half the size it was previously.
If you have even a relatively small number of projects this quick and easy clean up process can make a big difference to the storage space taken up on the server especially when all users undertake to do this too!